Creating telephone numbers

 Creating contact elements 

TRANS CODE	LOCATION	SPACE	PHN #	"-"	TRAVEL AGENCY NM	-	ID
AP	KTM		014443055	-	SIMSIME TRAVEL	-	A

Shown above is a standard entry used to create a phone contact element in a PNR.

The entry consists of the transaction code "AP" for "advise phone", followed by the three-letter code of the city or airport closest to the contact location, a space, the actual phone number, a hyphen, the travel agency name, another hyphen and the ID code "A", which stands for "agency".

In application, the above entry would add the KTM telephone number 014443055 for travel agency SIMSIME TRAVEL , as a PNR phone contact element.

The spaces in this entry are included for clarity. You must enter the phone number exactly as you want it to appear in the PNR, because Amadeus will record it exactly as you enter it.

It is also possible to use the shortened entry AP to input the travel agency telephone number and name automatically. This entry will extract the agency details from the office profile

RANS CODE	LOCATION CODE	SPACE	PHONE NMBR	"-"	ID
AP	KTM		014443056	-	H

The second and subsequent contact elements should contain contact information for the passengers in the PNR.

When creating phone contact elements for the passengers, the hyphen and one-letter identification code are placed directly after the phone number. Two standard codes are used when entering passenger phone contact elements: "H" for home or hotel, and "B" for business. You may also see "M" for mobile phone, though

APLHR 0171 343 5611-B/P2

APLHR 0171 344 8455-B/P1,3

APPAR 01 4119 5983-H/P2-4

APPAR 415 323 1253X500-B FELICIA PERSSON

APHEL 06 329 44-B CALL WEEKDAYS BEFORE 1300

APHEL 06 329 44-B CALL WEEKDAYS BEFORE 1300/P1

Note the characters at the end of the first three entries, following the oblique. These are called passenger associations. Passenger association is used to identify the passenger to whom an element applies when there is more than one passenger in the PNR.

These three passenger associations mean, respectively, passenger 2, passengers 1 and 3, and passengers 2 through 4.

The fourth example above shows an extension and a name instead of passenger association. You would specify a name when the phone number belongs to someone other than the passenger, such as a personal assistant. The last two examples show explanatory text, both with and without passenger association. As always, passenger association should be placed at the end of the entry, preceded with an oblique.

Passenger association should always be used in PNRs with multiple passengers when the contact element does not apply to all passengers.

TRANS CODE	LETTER "M"	"-"	LOCATION	MOBILE PHONE NUMBER
AP	M	-	KTM	9813346858

Now shown is the entry to enter a mobile (cell) phone number.

The entry consists of the transaction code "AP" followed by the letter "M" for "mobile", a hyphen, the location code and the passenger's mobile (cell) phone number. Free text and passenger association can be added to the end of the entry in the usual manner.

In application, the above entry would add the KATHMANDU  mobile phone number 9813346858

TRANS CODE	LETTER "E"	"-"	E-MAIL ADDRESS
AP	E	-	LEARNGDS@GMAIL.COM

Now shown is an entry used to add a passenger's e-mail contact to a PNR.

The entry consists of the transaction code "AP" followed by the letter "E" for "e-mail", a hyphen and the passenger's e-mail address. Free text and passenger association can be added to the end of the entry in the usual manner.

In application, the above entry would add the e-mail LEARNGDS@GMAIL.COM to a PNR